On behalf of our customer, a global biopharmaceutical company (focus on oncology) with a regional headquarter located in the Basel area and currently more than 4,000 employees worldwide, we are seeking immediately or by arrangement a Medical Affairs Project Coordinator (contractor):

Responsibilities:

• Working from home (during COVID19 pandemic), later on according to customer’s return to office policy, coordinate complex Medical Affairs (MA) projects, incl. organizing and managing cross-functional project teams and their meetings, agendas, minutes etc., (supervision of) vendor management incl. contract and budget oversight, tracking of project progress and deliverables vs. plan, process optimization, training, internal and external publicity, communication plan, assuring the seamless integration into the overall MA services and deliveries
• As part of the group’s European HQ team and reporting to the Executive Director Medical Affairs Europe, deliver projects across the portfolio, incl. Hemato-Oncology and Solid Tumors/IO
• Manage and support specific tasks as may depend on the individual project’s scope. In general, responsibilities will cover the overall scope of the project which may be limited to region Europe or extend to an international or global nature. Responsibilities may include the integration and support of country organizations
• Take ownership of the overall project and its timely execution
• Communicate changes and progress; complete projects on time and budget
• Assure cross-functional alignment regarding objectives and execution
• Assure alignment of SoWs with strategic project goals and within approved budget limits
• Regular assessment of project progress and reporting
• Document all essential project elements
• Assure adherence to the group’s SoPs and work instructions
• Assure that projects are planned and executed in compliance with applicable rules and regulations
• Take ownership of the overall project and its timely execution
• Assure cross-functional alignment regarding objectives and execution
• Assure alignment of SoWs with strategic project goals and within approved budget limits
• Regularly assess project progress and reporting

Requirements:

• MSc in Pharmaceutical Sciences, (Bio)Chemistry, Biology or a related field
• At least 3 years’ experience in a similar role in the biotech or pharmaceutical industry
• Specific experience in compassionate use or pre-reimbursement access programs would be a plus
• Proven track record in all aspects of project management, incl. planning, contracting, setup, execution, as well as budget management. Ability to manage projects and/or colleagues in the successful implementation of business-critical projects, even if remotely
• Prior experience in clinical study drug supply or expanded access supply is of advantage
• Fluent in English (written and spoken); other European languages are an advantage
• Proficient in MS Office, confident to set up and conduct meetings virtually e.g. via Zoom or MS Teams
• High level of communication (written and verbal), interpersonal, organizational, and cross functional collaboration skills. Impactful verbal and written communication skills
• High flexibility; strong analytical and problem-solving skills
• Strong team player, flexibility to work with colleagues in a global setting; ability to effectively collaborate in a dynamic, multicultural environment; diplomatic flair
• Proven ability to drive results at a high level of quality as a strategic and creative thinker
• Highly organized and efficient working style, ability to manage a high workload and conflicting priorities in a fast-paced environment; attention to detail
• Strong ethical fundament; high loyalty and integrity; protect the higher interests of the organization
• Ability during COVID19 pandemic to work exclusively from home, later on according to customer’s return to office policy. Attend virtual or physical project associated meetings, MA team meetings and vendor meetings in accordance with applicable company policies

Place of work: Work from home; Basel, Switzerland